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How to stage a successful Talent Hunt Show in Nigeria
Talent shows are a great to raise money and gather your
community. While talent shows take considerable time and
dedication, they are fun and rewarding events that exhibit the
gifts and abilities of the participants. They also provide an
opportunity to interact with people from different areas such as
the performance arts, public administration, and students.
Organizing a Talent Show
Decide what type of talent show to host, like a fundraiser or
competition.
Set a budget for the show and create a planning committee.
Find a venue for your show and set a date.
Create an application for performers and advertise it around
your community.
Step 1 Choose the type of talent show you want.
Choose the type of talent show you want. Decide if you want an
exhibition or fundraising show. Decide on the kind of
performances you are looking for and if it will be a
competition. Once you have decided, then you can choose the
appropriate venue and staff.
If the show is a competition, decide on the rewards for the
winners. Make a 1st, 2nd, and 3rd place with tiered awards.
Consider making a winner for each performance category.
Create a judging criteria. If you have judges, create categories
and a point system. For example, 20 points for originality, 20
points for costume, etc. Create penalties for exceeding the time
limit to keep the competition fair.
Step 2 Create a budget.
Create a budget. The budget is the lifeline of your show. You
will have to host your show at a venue, advertise for it, and
buy supplies. Determine the size of your show and how large the
budget needs to be to make it successful.
Find sponsors to help raise money to host the show and provide
awards.
Application fees and ticket sales will help pay back your
initial expenses.
Set a spending limit for each show category such as advertising
and rental fees.
Step 3 Create an organizational committee.
Create an organizational committee. Assemble a group of
community members - such as parents, local business owners, and
teachers - and form a committee. This committee will help plan,
promote, and organize the talent show.
An organizational committee will not only help take the pressure
off of you, but will also give you support in emergencies.
Designate a treasurer to keep track of your budget and expenses.
Step 4 Choose a venue.
Choose a venue. Think about the size of your show. You want to
be able to accommodate the size of your audience. If the show is
small and the performers require minimal technical assistance,
then a small meeting hall is the best. Larger halls require more
advanced technical setups with PA systems.
Find a local school or theater to host the event. If you work
with a place that already has the venue, contact the person in
charge of its schedule.
Remember your audience. Depending on the venue you choose, you
will have the provide adequate seating. If you choose an empty
hall, for instance, you have the choice to set up rows of
folding chairs or tables for the audience to sit.
Step 5 Set your date.
Set your date. Set your date as soon as possible. You want to
make sure your venue is available and secure it. Plan your date
around other major events the show’s participants might have.
For instance, if your show is full of students, then you want to
plan around tests.
Step 6 Create a support staff.
Create a support staff. You will need people who are not
performing or judging to help run the show. You will need
stagehands and a stage manager, sound and light operators, and
judges (if it is competitive) at the very least. Recruit people
in the community who want to help but do not want to perform.
It’s important to think about every aspect of your show. You
will need people to set-up, run the show, attend to the
audience, and clean up.
Host a tech training day. Some people without technical
experience may wish to help with the technical aspects of the
show. Holding a technical training day will help them gain
experience and be able to help run your talent show.
Advertise your auditions. Make flyers that tell the time, date,
and place that you are holding auditions. Indicate the age
range, type of performances, and awards. Tell them where they
can apply.
List the application fee if there is one.
Specify if you want them to be in their stage apparel.
Provide relevant contact information in case anyone has
questions about their act or your show.
Find a place to hold auditions. You will want to book a spot
where everyone can perform their act at full volume with plenty
of space. Choose a time that works well for both the judges and
performers. For instance, if the judges work during the day or
the performers got to school, hold the auditions on a weeknight
or on the weekend.
Any off-site hall, dance studio, or gym makes a great spot to
hold auditions.
Do not use someone’s home. You will not be able to hold the
amount of people auditioning, and you will bringing strangers
into your house. If anything goes wrong, then the owner of the
home can be held liable.
Make sure the performers have a space where they can wait and
practice before their audition.
Have participants sign in when they arrive. Have a check-in
sheet. This will help you keep track of the how many people are
auditioning and allow you to schedule their audition times.
Step 5 Create a schedule.
Create a schedule. This schedule will be based on how many
people have arrived and signed in. Let the performers know when
they will be auditioning so they can leave and come back if
necessary.
Limit the audition time. This gives everybody an equal amount of
time. This will also keep the schedule on track. Use a light or
sound to let the participant know when their time is up.
Advertise for the show. You need to get the word out so you have
an audience! There are many ways to advertise. Make fliers that
let people know the time, date, and location of the show. Be
sure to list the type of performers you will have to create
excitement.
Advertise well in advance for you show so people can make plans
to attend.
If you know someone who is great at graphic design, then recruit
them! This can be a very cost-effective way to make
professionally designed flyers.
Place flyers at local universities, performance spots, and
coffee shops to attract not only an audience but performers as
well.
If you are selling tickets, advertise where they can be
purchased. If you are selling tickets ahead of time or online,
be sure to include that information.
Use the internet. Create a Facebook Page, Twitter, and Google+
account for your show. Send reminders amount the date and time.
Highlight the performers to generate buzz.[6]
Find a local community member who is willing to build a website
for your show that provides all the details for the event. If
you have enough funds, consider hiring someone for this purpose.
Have everyone arrive early. Make sure everyone arrives at the
venue an hour to and an hour and a half early. That way you have
time to deal with any major issues before the show.
Use this time to go over all the logistics of the show with your
committee and volunteers.
Make sure that everybody is informed of any last-minute changes.
Create an emergency phone line. Either purchase a new line or
designate someone’s phone for emergency calls. Keep this number
separate from your informational line. This line will be for
performers who are running late or unable to attend.
Perform a stage check. Assemble the tech crew to make sure the
lights and sound are working. Check with the backstage manager
that all the performers have arrived and are backstage preparing
for their routine.
Have the tech crew check the lights. Make sure to have
replacements bulbs in case any lights are out.
Have the tech crew check the sound also. Have replacement cables
and back-up equipment in case something does not work.
Make sure the performers have everything they need for their act
such as musical instruments, laptops, or screens.
Set up the ticket booth. Place a small table at the main
entrance of your venue. Have two volunteers work the booth. They
will collect tickets from people who bought their tickets in
advance. They will also sell tickets.
Have a cash box with plenty of change. Make sure the treasurer
keeps track of how much money is in the box before and after to
check that against the amount of tickets sold.
Make sure you have an announcer or M.C. to engage the audience
in between acts. This will keep the audience engaged and give
the stagehands time to set up the next act.
Clean up. Make sure to clean the venue after the show is over.
If you have a volunteer staff, gather them together as everyone
is leaving. You want to leave the venue in better shape than
when you arrived.
Get our Practical Training guide on How to Organize a Successful
Talent Hunt Event Programme in Nigeria. The Talent Hunt business
plan provides a detailed roadmap for entrepreneurs seeking to
dive into the Entertainment industry in Nigeria. The plan offers
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